How to Organize Notes on Your iPhone Using Tags


If you’re an iPhone user, chances are you’ve utilized Notes, Apple’s built-in note-taking tool. It’s a great place to create sketches, jot down ideas, or create lists that you can share with other Apple users.

With the release of iOS 15, Apple’s note-taking features got a revamp to include Tags and Smart Folders. Make the most of your iPhone’s Notes app with these handy features.

How to Use Tags in Your Apple Notes

Most of us habitually use Notes to quickly take down notes and ideas, which can accumulate over time, making it challenging to sift through them all later. Use tags to help you organize and categorize your notes. Tags are keywords preceded by a hash (#) sign.

Simply add one or more tags directly to your notes. Any word you will type after the hash sign will turn gray. Be sure to hit space or return after the word for it to turn yellow and become a tag. Notes can only detect yellow tags.

Find Specific Notes Using the Tag Browser

Tag Browsers allow you to instantly look for notes that contain one or more tags. You can find the Tag Browser in the Folders view of Notes, under all your other folders. Only tags currently in use will appear here.

To use the Tag Browser, simply tap one or more tags and you’ll be provided a list of all the notes with your selected tags.

Tag Browser in Notes

Automatically Organize Notes with Smart Folders

Up your tag game by using Custom Smart Folders. This feature automatically groups together all your notes that contain specific tags making them easy to find at any time. To enable this:

  1. Open the Notes app, then go to the Folder view.
  2. Tap the Add Folder icon, then select New Smart Folder.
  3. Choose one or more tags from the suggested options. You can also add new tags by typing in the text field that says Create New Tag.
  4. Rename your Smart Folder, then tap Done.
Image Gallery (3 Images)

Your new custom Smart Folder will appear in the Folder view with a gear icon next to it. If you want to add more tags or rename your Smart Folder:

  1. Tap the Smart Folder you want to modify. Select the ellipsis (…) icon in the upper-right corner of the screen.
  2. Tap Edit Smart Folder.
  3. Rename the folder or add or remove tags.

Image Gallery (3 Images)

Tip: Be sure to label all your notes with tags so that you can find them on your Smart Folders.

Just Keep Jotting Notes

While the iPhone’s Notes app seems to be a very basic tool, it comes with smart features that will help you stay organized and on top of your projects. With these tagging features you can focus on getting your ideas down without worrying too much about where to save each note.


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